AC & appliance service providers
Bill Format for AC & Appliance Service
AC service work is seasonal and repeat-heavy — the same customer calls you every summer. A proper bill each time is what lets you, and them, look back and see exactly what was done and when, instead of relying on memory.
What this bill must include
- Your business name and phone number, so a customer calling next summer can find you again
- The customer's address and the AC unit's location within it — for example, bedroom split unit — since one visit often covers more than one unit
- The service date, and the make or tonnage of the unit if it affects the parts or gas used
- Each unit serviced as its own line — for example, gas top-up (1.5T split) rather than one combined AC service entry
- The refrigerant gas type and quantity, if a top-up was done, since that determines the warranty period
- The warranty period on any gas top-up or part replaced, stated in months
- GST, if you're registered
- The total amount and how it's to be paid
A worked example
CoolCare Services
Bill to: Deepak Rao
| Item | Qty | Rate | GST | Amount |
|---|---|---|---|---|
| AC gas top-up | 1 | ₹800 | 18% | ₹800 |
| Filter cleaning | 2 | ₹250 | 18% | ₹500 |
| Visit charge | 1 | ₹200 | 0% | ₹200 |
Gas top-up warranty: 3 months.
On tax
Itemise each unit serviced separately when a customer has more than one AC — it keeps the bill honest and makes it obvious at a glance what was done to which unit.
Common mistakes
- One lump line ("AC service") when multiple units were serviced differently
- No warranty period stated on a gas top-up, which is usually the first thing asked about if it fails again
- Losing track of a customer's service history between seasons, with nothing to look back on
- Charging a visit fee inconsistently between customers, with no record of what was agreed
Or let wbill build this bill for you
Every field above, filled in automatically, totalled correctly, and sent on WhatsApp in seconds — from your phone.
Get early accessQuestions people ask
Can I bill for multiple AC units on one visit?
Yes — add each unit’s work as its own line item, so the bill shows exactly what was done to each one.
Can I see a customer's past service history?
Yes — every bill you’ve created for a customer is saved and searchable.
Does wbill remind customers when their next service is due?
Not yet — automated reminders are on our roadmap, not in the app today.
Can I send the bill before I leave the customer’s home?
Yes — create it, generate the PDF, and send it on WhatsApp on the spot.
More formats in the bill format guides.